To configure Expense Management you need to check the following sections.
Cost Categories
When issuing employee cards, you can predefine specific cost categories to streamline your reconciliation process and expense allocation in your accounting system.
Employees have the flexibility to split a single card expense across multiple cost categories for precise cost allocation.
Our product gives you default ledger cost categories. Should you wish additional ones you can click on ‘Add Category’, then fill in name and description. You will be able to use it in reporting and sync with your ERP.
Manual Accounts
Manual Accounts enable employees to submit claims for expenses paid outside their company cards - such as out-of-pocket expenses or payments made through company petty cash.
You can add multiple manual accounts, activate or deactivate them at any time.
Recharging
Recharging allows you to reallocate expenses as a whole, or individually between entities.
This can be done in two ways:
Moving entire expense reports to another company or department
Moving individual expense items to another company or department
When employees submit their receipts, they can specify how the cost should be shared. The system uses this information to:
Share costs between different companies in your group
Split expenses that need to be partially paid back by employees.
To include a new company in your recharging system, select 'Add recharging company'. You can turn recharging on or off for any company whenever needed.